4 Guidelines for Creating a Business Move Timeline

Posted onFebruary 27, 2015 by Arrow Moving & Storage

Business relocation can seem daunting, but it’s often a savvy way to improve how your company runs. A new location can improve employee morale and productivity, enable you to better serve your customers, and expand your client base. But what do you do once you’ve decided to make the move?

To keep your business on track, it’s vital to create a reasonable timeline for the move. This preparation ensures that your location is ready, your employees are on board, and your equipment is available when you need it.

Below we’ll give you some guidelines for creating your business move timeline.

1. Start at Least Six Months in Advance

It’s nerve-wracking enough to make a residential move with little notice. In a professional environment, it’s essentially impossible. You need time to make arrangements at your new location, vet potential vendors and movers, and communicate with your employees. Not only that, but you have to do these tasks while maintaining your usual daily business.

2. Outline Your Plan Fully as Soon as Possible

As soon as you know you’re relocating, begin hammering out the details. Answer questions like the following:

  • Are there any modifications needed in the future location? How long will they take to complete?
  • Are there any items in your office that require specialized moving techniques? Consider your equipment, like computers and furniture, as well as your inventory.
  • Do you plan to move all your employees over to your new office space? If not, while employees will remain at your current location?
  • What steps do you need to take to end your current lease or sell the building? Will they interfere with your finances or allocated moving time?

3. Learn from Others’ Expertise

If you’ve never handled a corporate or office move yourself, it can be an intimidating prospect. But, plenty of professionals have handled this same situation. Here are some recommendations in terms of scheduling:

  • Six Months Before: Contract the vendors you’ll need to renovate either location. Identify which materials and equipment to move and which to sell or discard. Assign an employee to help you coordinate the move.
  • Four Months Before: Hire a mover. Place your orders for any new furniture, equipment, or supplies.
  • Two Months Before: Review moving restrictions and regulations with your property manager and chosen moving company. Decide whether the movers will pack up the office or if each employee is responsible for his or her workspace.
  • Three Weeks Before: Distribute any packing materials, such as labels and cartons, employees will be using. Review your schedule personally and with your employees.
  • One Week Before: Apply labels to items you’re moving, including furniture, electronics, and inventory. Check that packing is on schedule.
  • Day Of: Walk through both locations with moving personnel. Check for any missed items that still need transporting or any damage that needs to be addressed.
  • Day After: Meet with moving personnel or vendors to handle any delivery, unpacking, or installation issues. As you and your employees adjust, designate a specific area for empty boxes and other packing materials.

4. Hire Movers You Can Rely On

Your business’ needs are unique. Consider any factors that would complicate your move before you choose a company to help you. If you handle medical or lab equipment, you need a mover trained in proper safety, adequate packing, and safe transport. If your company has cubicles full of computers, you’ll need to find a mover skilled in transferring and re-installing electronic equipment. If you run a gallery or have lots of art on the walls, choose a company which specializes in protecting and moving fine art.

No matter your goal for your upcoming move, plan within these guidelines to make it a success.

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